Job Title

Junior Tender Administrator

South Africa, Free State
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Market Related
Area: South Africa, Free State
Sector: Construction
Posted: 1 March 2024

Job Details

Reporting To:

Sales and Marketing Co-Ordinator

Summary:

To accurately oversee and execute the administrative support function for all tenders, RFQs and proposals in the Business Development Department to ensure timeous and compliant submissions.

 Location: Welkom, Free State

Main Job Tasks, Responsibilities:

  • Assist with the execution of all tendering activities.
  • Preparing and submitting tenders, proposals, expression of interest, RFIs and vendor documents.
  • Attending Tender clarification meetings.
  • Reviewing tender documentation to identify specific requirements, red flags and preparing returnable checklist.
  • Defining the process per tender to ensure that all stakeholders are identified, deadlines are scheduled and roles and responsibilities are assigned accordingly.
  • Arranging internal tender briefing meetings.
  • Coordinating the completion of tender documents by liaising with a wide range of roles within the company such as Estimating, Safety, Ops and Finance.
  • Combining all the necessary documentation and reviewing the formats to ensure compliance with tender requirements.
  • Collating the tender document in a presentable format to client.
  • Tracking all tender related correspondence before, during and after submission.
  • Ensuring tenders are submitted on time and via the correct delivery method.
  • Maintaining the Business Development folder for record purposes.
  • Updating sales pipeline and conducting won/lost analysis.
  • Basic reporting.

Key Competencies

  • Detail orientation
  • Deadline driven
  • Working under pressure
  • Interpersonal skills
  • Exceptional verbal and written communication
  • Administration
  • Coordination
  • Planning and Organizing
  • Solution orientated
  • Taking initiative
  • Time Management
  • Resilience
  • Problem Solving
  • Collaboration

 

Essential Knowledge

  • Microsoft Office
  • Microsoft Planner
  • MS Teams

 

Minimum Education and Experience

  • Matric
  • 2-3 years general administrative experience