Job Title

Site Administrator

South Africa, Free State
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Market Related
Area: South Africa, Free State
Sector: Construction
Posted: 11 March 2024

Job Details

SCOPE OF WORK

Administration/Procurement

  • Compiling and maintaining contact lists of suppliers, clients and sub-contractors
  • Adhere to the company’s Procurement Policy when selecting and source suppliers
  • Compilation of Capex documents
  • Strategic planning and scheduling . In order for an office or company to run smoothly, someone must be charged with strategic planning and scheduling.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Tender returnable compilations
  • Initiate Supplier Credit Application

 

Safety & Equipment

  • Maintain and report on the list of PPE issued to staff and conditions thereof quarterly
  • Prepare equipment and tools requisition for approval
  • Safety File management
  • OHS Management i.e bookings of medicals and keeping all employees current

 

Wages/Payroll

  • Capturing hours in excel
  • Weekly wage reporting
  • Splitting of wage costs between regions and clients
  • Recording of daily site diaries
  • Submitting of wage files to payroll

Finance

  • Monthly project forecast and work in progress reporting.
  • Accurate and timely submission of substantiated information to finance for monthly profit and loss calculation.
  • Manage project budgets, track expenses, and work to optimize project costs while maintaining a focus on quality and safety.
  • On time submission of payment certificates and invoices
  • Follow-up on payments and provide feedback to finance office.

 

Knowledge and Skills

  • Project planning and Project documentation
  • Construction oversight
  • Safety compliance
  • Proficiency in construction management software and tools
  • Leadership
  • Management
  • Reporting
  • Contract management and Risk management.
  • Client communication
  • Stakeholder coordination
  • Cost control

 

Minimum Qualifications required

  • Matric 12 Certificate
  • Additional certification in Office Management is a plus

 

Experience

  • 5 years’ experience as an Administrator

Skills

  • Basic computer literacy skills
  • Organizational skills
  • Time-management skills
  • Verbal and written communication skills

Knowledge

  • Proficient in MS Office (Outlook, Excel)
  • Compiling Reports
  • MS Teams
  • Electronic Filing

Attributes

  • Interpersonal skills
  • Attention to detail
  • Self-Management
  • Deadline driven