Job Title

Admin Clerk

Back to jobs
Market Related
Sector: Administration
Posted: 24 January 2023

Job Details



Grade 12 with Mathematics and Accounting as subjects

Payroll Diploma or Certificate will be advantageous

At least 5 years’ working experience in Payroll;

Human Resource and Personal Administration knowledge

JDE or Educos Payroll System experience

Microsoft Office proficient




Payroll – Knowledge of principles and procedures for payroll;

Clerical – Knowledge of administrative and clerical procedures and systems such as work processing, managing files and records, designing forms, and other office procedures and terminology;

Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction; and

Sound knowledge of BCEA, UIF, SDL and PAYE.




Administer payroll information;

Compile and check variances and other relevant payroll controls before payroll final;

Provide direction to ES Clerks and business units of the implementation of new payroll forms and payroll processes;

Validate dismissals/resignations and verify the final pay-outs;

Resolve 2nd line enquiries timeously and effectively within service level agreement (SLA);

Review and sign off all interim payments;

Oversee payroll filing;

Print and distribution of payslips on a weekly/monthly basis;

Plan, organise and implement payroll processes that meet the requirements to ensure a successful payroll run on a daily basis. This includes but is not limited to the daily checking of input and variance report sign-offs;

Reconciles payroll data to third party vendors;

Clears reconciling items via the payroll within 30 days;

Compile and distribute comprehensive month end reports (costing, headcount, production bonus and overtime report) to business units;

Responsible for month-end processes, preparation and reconciliations;

Recommend changes or implement new processes around the payroll system to meet business unit requirements;

Testing of any cost component and legislative changes; and

Report all system problems to the responsible ICT department and follow through to resolution.

Participate and/or manage any project that is initiated in SSC whether team or individual input is required;

Provide information as and when required by management, customers, colleagues, or any other third party;

Liaise with all customers when required;

Ensure compliance as per company delegation of authority and statutory legislation is adhered to; and