Debtors and Creditors Clerk

A payment solutions provider is looking for a Debtors and Creditors Clerk to assist the accountants with various creditor and debtor functions/duties within the Finance Department.

Location: Sandton, Johannesburg.

DUTIES & RESPONSIBILITIES, NOT LIMITED TO:

• Prepare and monitor Debtors age analysis
• Ensure transactions are properly recorded and entered into SAP business
• Maintain the accounts receivable systems in order to ensure completeand accurate records of all clients.
• Prepare and send monthly debtors’ invoices and statements.
• Following up debtor payment agreements.
• Communicate (both verbal and written) with debtors with regard tooverdue accounts.
• Maintain and implement clear communication processes between theFinance and sales team regarding outstanding debt.
• Manage the handing over of bad debts to legal and the allocation of baddebts recovered.
• Debtors and Cashbook Reconciliations.
• Ensuring that the Debtor’s Management Policy is understood and
• Perform administration duties ensuring monthly deadlines are adheredto and collection targets are met, preparation of annual audit schedules,filing etc
• Maintain supplier information
• Adding new suppliers onto SAP (BEE certificate, New Supplier Form,Bank Account confirmation letter)
• Obtain quotations for purchases over R50K
• Generate PO, GRN and match to invoice
• Ensure invoices are approved prior to payment
• Ensure invoices are VAT compliant
• SAP Business one processing e.g. journal entries, debtors’ statements, etc.
• Filing of debtors documents, legal agreements, invoices, etc onto shared
• Liaising with relevant stakeholders regarding debtor’s-related queries
• General Assistance to Finance Manager and Management Accountant.

REQUIREMENTS              

• Matric (Grade 12) with Mathematics and Accounting essential
• Higher Certificate in Accounting/ Bookkeeping/ Finance-relatedqualification
• Minimum of 2 years’ experience in similar/ finance-related role
• Extensive knowledge of debtor process and debt collecting with a proventrack record in debtors’ collections
• Hands-on knowledge of SAP business one or similar accounting systemswill be advantageous.
• Computer literacy is essential (particularly Outlook, MS Excel, and Word)

Required skills:

• Excellent verbal and written communication skills with the ability to communicate at all levels
• Customer service orientation
• Excellent interpersonal skills to develop purposeful working relationships with a variety of stakeholders
• Detail-orientated
• Deadline-driven, with the ability to work independently and proactively
• Excellent organizational and administrative skills
• Proven ability to multi-task, prioritize and plan.
• Commitment to confidentiality;
• Ability to accurately enter and manage sensitive data and confidential matters