Job Title

Sales and Events Coordinator

Gauteng
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Market Related
Sector: Exhibitions & Conferences
Posted: 30 January 2024

Job Details

SPECIFICATION

The aim of this role is to ensure the effective confirmation, management, planning and coordination of events at the Forum – Campus. The incumbent in this role will be at the forefront of inspirational for all occasions.

Key Tasks and Outcomes:

Event planning

  1. Management of all small conference and function enquiries including following up, sending of relevant materials, costing etc.
  2. Ensuring that spaces are not over booked and that areas allocated take the number of clients that are booking.
  3. Complete function sheet within 1 week of event taking place on all details, including layouts, agenda, menu, AV requirements etc.

Operations

  1. Conducting site inspections with potential and existing clients.
  2. Meet with your clients on the day of the event, check with them through the function
  3. Feedback to client post event and on further potential bookings

Financial

  1. Weekly reporting on conferencing and function enquiries by month with status update and reason for cancellation if applicable
  2. Reporting and tracking on conversions and cancellations.
  3. Preparing quotations for sign off.
  4. Ensuring terms and conditions are signed off to hand over to the AR controller.
  5. Prepare final invoice for client sign off and final payment to be made.

Skills/Knowledge:

  1. Forecasting knowledge
  2. Creative event management skills
  3. A passion for client interaction (face to face)
  4. Attention to detail
  5. Good command of English language (written and spoken)

Competencies required for the role:

Essential –

  1. Patience for execution
  2. Proactive
  3. Relating to people at all levels
  4. Networking
  5. Planning and organizing competencies
  6. Creative
  7. Copes under pressure and adapts to change

REQUIREMENTS              

  • Relevant degree or diploma 
  • 3-5 years event experience with a proven track record.
  • MS Office – Advanced
  • Sound financial business knowledge and acumen
  • Good communication and team building skills
  • Results oriented