Job Title

Shared Services Manager – Compensation and Benefits

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Market Related
Sector: Cleaning
Posted: 4 January 2024

Job Details

We are in search of a Shared Services  Manager – Compensation and Benefits with solid experience and knowledge to provide support to the division on all compensation, benefits functions and payroll analytics. Liaise with benefit providers and provide support in managing relationships and required changes.

The purpose of the Shared Services Manager – Compensation and Benefits role is to manage the integrity and accuracy of information processed on the Company’s employee rostering and attendance system in compliance company policies and procedures. Responsible for the management of the Org Pos module of the HR system. Manage the Compensation and Benefits Shared Services administrative team to ensure all systems – time and attendance and HR – data is up to date and is efficient and effective in the support they provide to the business. Processing of data to run an accurate and timeous payroll. In this role you will work closely with your Divisional HR Director and from a subject matter purpose with the Group Compensation and Benefits Manager.

You will be responsible for but not limited to the following:

  • Ensure accurate and timeous processing of engagements, transfers, promotions, demotions, personal employee information changes, terminations, etc
  •  Conduct quality checks to determine accurate data capturing –audit checks on data captured by the C&B team and Educos (PAMS)
  •  Maintain and capture data for all Management positions
  • Monitor Comp & Ben Administrators performance
  • Action any corrective measures
  •  Provide insightful analysis to the HRD, CEO and FD on any comps and bens matters
  • Conduct internal HR audits with the HRD, give feedback to regions and ensure corrective action
  • Create company structures for new sites and positions
  • Create positions for sites, keeping to contract headcount and requirements
  • Capture and maintain data for all management positions
  •  Keep aligned to legislative amendments and inform the business
  • Manage bonus payment and all review processes, ensuring accuracy and timeous payment
  • Liaise with regions and ensure compliance with REMCO guidelines and timelines
  • Recommend ways to keep up to date with comps and bens trends
  • Constantly review company policies, practices and recommend best practice changes to EXCO and Group
  • Ensure salaries payments are effected accurately and timeously
  •  Verification of all salary related payments to ensure all calculations are correct
  • Ensure all final payment for terminated employees are calculated correctly, as well as managing the terminated of medical aid, provident fund etc
  • Liaise with relevant parties to ensure customised payroll reports are produced
  • Overall management of C&B Administrators jointly with responsible HR representatives
  • Ensure that the C&B administrators action the benefits claim process effectively, efficiently and on time
  • Oversee that the C&B administrators close out any outstanding death and disability claims as per the schedules sent from the service providers


Qualifications and Skills

South African payroll knowledge and legisltaion • Payroll system knowledge (Educos Vision is advantageous) • Understanding the accounting principles • Business partnering skills • Specialist Knowledge on onboarding, benefit administration management, employment equity, end to end employee lifecycle management • People and team management • Strong planning & organisational Skills • Knowledge of Bargaining Council or Sectorial Determination • Good communication skills • Excellent numeracy skills • Advanced Excel skills • Advanced analysis skills • Report writing skills • Demonstrated ability to work in a large organisation and or multinational •demonstrated experience in ensuring accuracy and data integrity 

 Matric / Grade 12 • Degree/ diploma in payroll administration • Degree/ diploma Business Administration, Accounting, Human Resources or related field; professional certification • 5 – 10 years’ work experience in a similar position • Member of SA Payroll Association (6-month course)