Job Title

Sub Depot Manager

South Africa, Limpopo
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Market Related
Area: South Africa, Limpopo
Sector: Construction
Posted: 10 May 2024

Job Details


Position Detail

Job Title

Sub Depot Manager

Direct Line Manager

Regional General Manager

Job Grade

Patterson: D Lower




                                   Purpose Statement

To fulfill all Sub Depot management functions related to operations and sales within a specified Sub Depot, through effective identification and application of resources.  

To execute the company sales strategy and customer service -objectives for the Sub Depot.  


Key performance areas (to translate into a measure of success)

Financial Management

Operations Management

Supplier Management

Sales and Customer Retention

Safety and Training

Leadership and Management

Main Outputs and Responsibilities for This Position

Performance Area



Financial Management

· Full profit and loss responsibility for depot

· Plan and execute an annual budget

· Cash flow management, expense control.

· Actual vs budget analyses and reports

· Ensure that overall plan complies with Company Strategies

· Implement and maintain a rolling forecast of the income and expenses.

· Ensure legal compliance.

· Allocate resources in terms of maximum return

· Report to Regional General Manager monthly on performance of depot along with projections for following quarter and action plans.

Operational management

· Optimize Machine utilization and availability

· Conduct Machine, Stock forecasting

· Ensure management, movement, tracking and control system for the equipment to understand the location and status of each asset.

· Ensure safety of equipment is maintained according to manufacture specifications and service bulletin update.

· Benchmark quality standard to be instituted and maintained on equipment and vehicles.

· Ensure all equipment and vehicles are serviced and maintained according to manufacture specifications.

· Monitors and directs all depot rental company operations.

· Optimize and control company inventory.

· Maximise the use and effectiveness of all company assets

· Ensure that all licensing and regulatory requirements are met

· Ensure that all the supporting assets are properly serviced and maintained

· Build and maintain relationships with all the key local suppliers to the business for technical and service support.

· Build and maintain the technical capability of the business through supplier accreditation / assistance

Sales & Customer Service

· Take overall responsibility for customer service. Maintain customer relationship standards.

· Maintain and Execute the annual sales plan

· Translate the future picture of market needs into various revenue opportunities

· Maintain the company’s market leadership

· Maintain and increase the company’s market share profitably

· Develop and maintain appropriate infrastructure and resources to maintain and grow the revenue stream

· Develop the sales infrastructure and resources for the Depot in order that the market coverage is addressed

· Daily, weekly, and monthly routine and controls in order that the sales department functions properly

· Training programs for sales staff both on the market and on selling and customer care methodologies

· Ensure credit management criteria of the business is adhered to

· Overall responsibility for customer service, CSI score enhancement, management, and communication.

· Monitors lost rental log. Recommends and implements necessary actions.

· Manages and monitors competitor activities and prices.

· Manage customer’s complaints

· Manage customer satisfaction

· Maintain a regular call cycle with customers 

Safety & Training

· Build procedures and process to ensure that every person who operates or drives an asset has the appropriate and legal license and training

· Build, implement and control an occupational health and safety standards

· Build a culture of safety

· Have input on safety related issues in all aspects of the business

· Ensure that any user of any piece of equipment has the appropriate skills, training, and licensing

· Ensure all safety bulletins on equipment are carried out, documented, and stored as per manufacturer specification.

· Ensure all company assets are safe for use according to manufacturer specifications and OSHACT.

Leadership and Management

· Ensure that employees have clear and understood work/role descriptions, targets and goals to perform their functions, and that client needs, and requirements are integrated into all work-related practices;

· Ensure that employees have the right resources, skills, tools, equipment, and information to successfully execute on their responsibilities;

· Effectively manage employee performance and create opportunities for them to gain the competence for the work required and to grow.

· Manage staff in accordance with agreed key performance indicators


  1. Job Evaluation Criteria






Bachelor’s Degree or Equivalent



· Minimum of 4 Years Sub Depot Management experience in the rental industry

· 3 years Operational management experience required.

· 3 years’ Experience in Logistics and technical environments

· Equipment, truck, and vehicle fleet management experience is critical

· 3 Years’ Experience in managing a staff complement of not less than 20 people.

· Rental industry experience would be an advantage

· Experience in an ISO and H&S environment would be an advantage



· Quality Management

· Debtor Management

· Solution Selling

· Sales management

· Financial Management

· Customer service

· Rental industry

· Knowledge of work of height machinery and equipment

· Industry specific knowledge i.e. mining, construction, light & heavy industrial

· OSHAS and safety industry regulations

· Relationship management



· Administration skills

· Leadership Skills

· Problem Solving skills

· Conflict Management skills

· Delegation skills

· Selling skills

· Negotiation skills

· Decision making skills

· Planning and Coordination skills

· Team management skills

· Judgement skills

· Collaboration skills



Behavioral Competencies

· Integrity

· Creativity

· Logical and Analytical

· Interpersonal Skills

· Resilience

· Persuasiveness

· Energy and Drive

· Quality Orientation

· Planning and Organizing