Job Title

Project Co-ordinator

Western Cape
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R15000 - R25000 Per Month
Sector: Manufacturing
Posted: 5 February 2024

Job Details

  1. Job Identification

Job Title:

Project Co-Ordinator

   

Department:

Project Management – Turnkey

  1. Reporting Relationships

Line Manager:

Project Manager

   
  1. Job Description

Overall, Job Purpose:

The Project Co-Ordinator’s purpose is to support the delivery of projects by managing and addressing all administrative aspects within the project. The Project Co-ordinator will be required to support multiple projects and/or multiple project managers at any given time.

Key Responsibilities (list them):

 

·        Assist Project Managers with quotes for clients

·        Collaborate with Project Managers to gather necessary information for accurate quoting

·        Utilize historical data and cost analysis to provide competitive and realistic quotes

·        Ensure the completeness of all invoices and payments from clients

·        Regularly check and reconcile client invoices

·        Work closely with the finance department to address any discrepancies or overdue payments

·        Ensure the completeness of all invoices and payments to service providers

·        Maintain a systematic process for verifying and processing invoices from service providers

·        Co-ordinate with the finance team to ensure timely payments to vendors

·        Provide support to Project Managers

·        Assist in organizing project-related documentation

·        Act as a liaison between Project Managers and other departments

·        Ensure that key project documents are completed

·        Establish a document control system to track and manage project documentation

·        Collaborate with Project Managers to ensure all necessary documents are completed on time

·        Compile and manage updates of weekly status reports

·        Regularly gather project status updates from team members

·        Create and distribute comprehensive weekly status report

·        Schedule all project related meetings, reminders and follow up on any outstanding activities

·        Use project management tools to schedule meetings and send reminders

·        Costings and comparisons between products, suppliers, and departments

·        Conduct thorough cost analyses for various products, suppliers, and professional services

·        Provide comparative analysis to assist in decision-making

·        Manage project budgets through suggested material, labour, and professional procurement

·        Preparation of procurement schedules

·        Communication with procurement department for all of the above

·        Effective communication with all team members regarding project requirements, updates, or deadlines

·        Sourcing of raw materials and components

·        Collaborate with suppliers to identify and source raw materials and components

·        Ensure quality and compliance with project specifications

·        Coordinate suppliers PPAP documentation

·        Ensure availability of sample/trial materials

·        Work with internal departments for technical requirements

  1. Job Requirements

Essential Qualifications:

 

·        Grade 12

·        Diploma in Project Management

Knowledge requirements:

 

·        Shop fitting / construction / project management

Key Skills (i.e., know how) requirements:

 

·        Problem Solving Skills

·        Good written and verbal communication

·        Good understanding of costings

·        Interpersonal Skills

·        Attention to detail

·        Ability to multi-task

·        Ability to work independently

·        Pro-active

·        Microsoft Office

·        Assertiveness

·        Time Management Skills

·        Team Player

Minimum Work Experience (i.e., No. of years)

  • +-3 years’ experience