Job Description

Purpose of the role
The bookkeeper is responsible for ensuring that financial data is collated and processed in a confidential and timely manner. This role performs full-function bookkeeping, maintains accurate financial records, reconciles accounts, and provides timely support for month-end and reporting processes. The bookkeeper ensures accurate processing and matching of bank statement transactions and acts as a premium brand ambassador for the The Company Group of companies. The role carries a fiduciary duty toward the company and its subsidiaries, with the expectation that all actions are in the best interest of the organisation.

Key responsibilities

The bookkeeper’s responsibilities include:

• Reviewing and verifying supplier invoices and payment requests for proper documentation and approval before submitting to the financial manager.

• Reconciling and matching supplier invoices to statements.

• Producing monthly supplier reconciliations for outstanding payments by the 7th for review by the financial manager.

• Preparing invoices for fortnightly payment runs in accordance with payment terms.

• Capturing all supplier invoices into the system accurately and timeously.

• Raising customer invoices and reconciling grants.

• Ensuring correct divisional processing for accurate divisional reporting.

• Producing monthly variance reports for departmental heads and branch managers, reviewed by the accountant before distribution.

• Performing monthly balance sheet reconciliations.

• Researching and resolving invoice discrepancies with suppliers.

• Maintaining an up-to-date supplier database.

• Raising purchase orders and managing the procurement process.

• Managing monthly consumables ordering, reporting, and tracking.

• Processing credit card cashbooks monthly.

• Processing debit orders using the Netcash system.

• Processing all Prosperators’ petty cash cashbooks by the fourth working day of the following month.

• Preparing bank reconciliations.

• Producing required monthly reports, including supplier age analysis with commentary.

• Supporting month-end reporting by preparing required reports.

• Providing supporting documentation for audits.

• Managing asset maintenance, including register updates and insurance additions or claims.

• Completing any other projects or tasks assigned by the finance manager or finance director.

Job specification

Qualifications and experience

• Minimum B.Com Accounting diploma.

• At least three years’ experience in full-function bookkeeping (debtors, creditors, cashbooks, general ledger).

• Strong knowledge of general accounting procedures.

• Strong working knowledge of Xero (non-negotiable).

• Excellent reconciliation and reporting skills.

• Proficient in data entry and financial management.

• Experience managing multi-entity accounting.

• Intermediate to advanced proficiency in Microsoft Excel, Word, and Outlook.

Behavioural competencies

• High level of confidentiality and ability to organise and prioritise tasks.

• Meticulous attention to detail and accuracy.

• Strong work ethic, professionalism, and reliability.

• Good judgment and analytical thinking.

• Strong problem-solving, communication, and information management skills.

• Ability to work independently and collaboratively in a fast-paced, high-volume environment with a focus on accuracy and timeliness.

• Ability to meet deadlines consistently.

• Strong customer service orientation.

• High tolerance for feedback, criticism, and client queries while maintaining a professional and friendly demeanor.

• Strong sense of internal control and dedication to completing work diligently and carefully.

• Ability to receive feedback constructively, assimilate information, and make appropriate improvements.