PA to CEO / Finance Administrator

PA to CEO / Finance Administrator
Pretoria, GP
Salary:Market Related
Sector: IT / Computers / Software

Job Details
DUTIES WILL INCLUDE, BUT ARE NOT LIMITED TO:

• Act as Personal Assistant to the CEO: manage diaries, errands, and scheduling.
• Welcome and host visitors; prepare refreshments and coordinate hospitality.
• Ensure the office is neat, well-stocked, and operational at all times.
• Manage the office cleaner and office hygiene standards.
• Handle calls professionally; screen and direct them as needed.
• Oversee IT basics: Microsoft licensing, troubleshoot internet, printers, and liaise with service providers.
• Track and file legal contracts; assist with proofreading.
• Maintain Personnel Contracts and keep salaries and promotions up-to-date.
• Maintain Statuary compliance documents: SARS, BEE, Central Supplier Database, SAP Ariba, Compensation Board, etc.
• Maintain SAP for ME – Partner compliance
• Capture new Sales Leads and maintain sales activities in SAP for ME
• Ensuring the completeness and accuracy of Value Added Tax, including maintenance of the VAT control account and preparation of the month-end VAT reconciliations

General Admin & Office Efficiency

• Organize training sessions, schedule venues, handle catering, and assist during sessions.
• Ensure client boardroom training sessions run smoothly.
• Oversee subscriptions (Adobe, Office 365, server hosting, mobile phones, etc.).
• Ensure stationery and kitchen supplies are replenished.

Finance & Payroll Administration

• Perform bookkeeping using Sage One Accounting Online and Sage Payroll.
• Comprehensive understanding of Accounting Principles
• Maintain accurate cashflow and petty cash tracking.
• Monthly reporting on Cashflow, Income Statement and P&L
• Handle Forex payments and exchange rate monitoring on Absa Access Online.
• Submit monthly VAT201 and EMP201 via SARS eFiling.
• Run payroll and ensure payment scheduling.
• Prepare quotations, invoices, and consolidate timesheets for billing on SAGE Online.
• Assist in year-end audits and financial reporting and provisional Tax calculations.
• Attend financial review meetings and report on profit/loss and cashflow.

Debtors & Creditors

• Follow up on outstanding payments and client queries.
• Manage supplier payments, load them on bank systems, and track debit orders.
• Ensure correct approvals and future-dated payroll and supplier payments.

REQUIREMENTS

Education & Qualification

• Certificate in SAGE Online Bookkeeping and SAGE Payroll/Fundamentals in Accounting or similar (NQF level 5 minimum)
• Code 8 License with own vehicle
• Skills & Experience Required

Experience in a similar role

• Intermediate to advanced knowledge of SAGE Online and SAGE Payroll Online – 5 Years Experience
• Strong knowledge of Microsoft packages, advanced skills in Excel
• Strong accounting background
• Familiar with SARS eFiling platform
• Familiar with SAP Ariba, Central Supplier Database, BEEE Compliance

Competencies

• Highly organized with attention to detail
• Strong office management and organisational skills with excellent attention to detail
• Good interpersonal skills and a team player
• A positive attitude with good organisational skills
• Excellent verbal and written communication skills
• Trustworthy, energetic, discreet, and reliable
• Loyal – tactful and maintain high standard of confidentiality and professionalism
• Self-motivated and positive and able to take initiative
• Friendly and professional under pressure
• Good interpersonal skills and a team player
• A positive attitude with good organisational skills
• Excellent verbal and written communication skills
• Trustworthy, energetic, discreet, and reliable
• Loyal – tactful and maintain high standard of confidentiality and professionalism
• Self-motivated and positive and able to take initiative
• A proactive problem solver and critical thinker
• Friendly and professional under pressure