Procurement and Planning Specialist

Purpose of position:
• To support the Operational Coordinator in managing procurement and planning activities.
• To maintain focus on forward planning, ensuring that raw materials are available in the right quantities and at the right time to support production.
• To conduct supplier coordination, price management, and maintenance of reliable supply options.

Roles and responsibilities:
• Planning and forecasting –
o Work closely with the Operational Coordinator on a rolling 3-month forecast.
o Monitor raw material consumption trends and identify spikes or irregular usage to keep rolling 3 month forecast up to date.
o Ensure material availability aligns with production requirements.
o Track orders, deliveries, and stock levels continuously.
o Consolidate importing to fill containers where possible before shipping.
• Procurement & Supplier Management –
o Obtain and compare supplier pricing.
o Maintain and manage a reliable supplier base.
o Ensure alternative suppliers are available for key materials.
o Place and follow up on purchase orders in line with rolling 3 month planning.
o Manage daily consumables of company.
o Ensure price negotiations are done on every order, basic price check, and negotiations on changes.
• Import Freight Management –
o Manage the port-to-port import process and freight forward process from origin to Factory.
o Manage compliance documents especially with regards to customs and Port Health.
o Ensure best Freight prices are negotiated.

Requirements & Skills:
• Tertiary education in procurement or other relevant degree.
• Strong planning and organizational skills with a proactive mindset.
• Strong attention to detail.
• Ability to manage multiple moving projects.
• Good communication and supplier negotiation skills.
• Manufacturing environment experience preferred.
• Exposure to chemical raw material procurement preferred.
• ERP or planning system experience preferred.
• At least 2 year’s industry experience.