Executive Assistant to Group CFO

Company Overview
A premier South African retail chain with extensive nationwide operations, focused on dynamic growth in a competitive market. Support our CFO in maintaining a seamless, high-performing office environment amid fast-paced retail demands.

Role Summary
This critical role combines executive PA support for the CFO with comprehensive office management, ensuring flawless operations in a high-pressure retail head office. The ideal candidate is a mature, ultra-organized professional who multitasks effortlessly, anticipates needs, and upholds the highest standards of professionalism.

Key Responsibilities

Executive PA Duties for CFO

• Provide proactive personal assistant support, including advanced diary management to optimize the CFO’s schedule across meetings, calls, and deadlines.

• Coordinate all travel arrangements, from domestic flights and accommodations to international logistics, with meticulous attention to detail and cost efficiency.

Office Management & Administration

• Oversee all office operations, including liaising with the landlord on lease matters, maintenance, and compliance.

• Ensure timely payment of all bills, utilities, and vendor invoices to avoid disruptions.

• Manage cleaning services, scheduling staff and monitoring standards for a pristine executive environment.

• Maintain all office equipment, including video conferencing (VC) systems, printers, and IT hardware—troubleshooting issues and coordinating repairs promptly.

• Arrange general office maintenance, such as HVAC servicing or facility upgrades, as needed.

Event & Logistics Coordination

• Organize internal and external meetings, including room setups, agendas, and follow-ups.

• Handle catering for meetings, executive lunches, or events, selecting reliable suppliers and managing budgets.

Supplies & General Administration

• Manage procurement and inventory of office supplies, stationery, and essentials to prevent shortages.

• Perform general office administration, including filing, record-keeping, correspondence, and ad-hoc tasks with efficiency.

Key Requirements

• Experience: 6 – 10 years as an Executive Assistance for a C-Suite Director, ideally in retail or fast-paced corporate environments; proven expertise in diary management and travel arrangements.

• Personal Attributes: Extremely organized, very professional, mature demeanor, and exceptional multitasking ability under pressure.

• Skills: Excellent computer literacy (advanced MS Office, email systems, VC platforms like Zoom/Teams); superior English communication skills (verbal and written).

• Education: Matric (Grade 12) essential; Diploma in Office Management or Administration advantageous.

• Advantageous: Prior retail/fast-paced experience; familiarity with South African office compliance