Office Administrator

Position Overview:

The Office Administrator will be responsible for managing administrative tasks and providing support to ensure the efficient operation of our office. This role is pivotal in maintaining a productive and organised work environment, hence enabling our team to focus on delivering exceptional services to our clients.

 

Contract: 1 Jul 2026 – 31 Oct 2026 (Ideally we would like to get someone to start from 1 June 2026)

 

Key Responsibilities:

1. General Administrative Support:

• Manage incoming calls, emails, and inquiries, redirecting them appropriately.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Coordinate office activities and operations to maintain efficiency and compliance with company policies.

Facility Management:

• Oversee the maintenance of office facilities, including liaising with building management for repairs and maintenance as needed.
• Ensure the office environment is clean, safe, and conducive to productivity.

Document Management:

• Organise and maintain electronic and hard copy filing systems.
• Assist in the creation and distribution of documents, reports, and presentations.
• Ensure confidentiality and integrity of sensitive information.

Calendar, Events and Meeting Management:

• Schedule meetings and appointments, ensuring proper coordination of calendars.
• Assist in planning and organising company events.
• Prepare meeting rooms and necessary materials for meetings, including technical setups for virtual meetings.

Travel Arrangements:

• Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation when necessary.

Financial Administration:

• Assist with processing invoices, expense reports, and other financial documents.
• Maintain records of office expenses and budgets.

Human Resources Support:

• Assist with the onboarding process for new employees, including preparing paperwork and coordinating orientation schedules.
• Maintain employee records and assist with HR-related tasks as needed.

Communication and Correspondence:

• Draft and distribute internal communications, memos, and announcements.
• Assist in drafting and proofreading correspondence such as letters, emails, and reports.

Vendor Management:

• Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
• Obtain quotes, negotiate contracts, and maintain vendor relationships.
• Process invoices and ensure accurate and timely payments.

General Office Support:

• Provide general administrative support to all departments as required.
• Assist with special projects and initiatives as assigned by management.
• Handle ad-hoc tasks and requests to support the overall efficiency of the office.

 

Qualifications:

• A high school diploma or equivalent is required.
• Additional certification or training in office administration or related fields is preferred.

 

Experience:

• 1-2 years proven experience as an office administrator, office assistant, or relevant administrative role.
• Familiarity with IT systems and terminology is advantageous.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Knowledge of basic accounting principles and experience with financial administration tasks is a plus.
• Knowledge of basic HR procedures and office management practices is a plus.

 

Personality:

The candidate must be/have:

• Customer focussed.
• Excellent organisational and multitasking abilities with a keen eye for detail.
• Meticulous and Honest.
• Excellent written and verbal skills.
• Strong communication and interpersonal skills, with the ability to interact effectively with staff at all levels.
• Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
• Self-driven and able to work without supervision.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to handle stress.
• Be able to think in and out of the box.

 

Working Hours:

• Monday to Friday 8am to 5pm

 

Remuneration:

• R11,000 – 13,000 CTC depending on Capability and Experience

Email your CV’s to: recruit@krypton.co.za (subject line MUST be: ADM426)
Applications closing date: 15th May 2026