Receptionist

A business designing, building, and implementing world-class, innovative ICT solutions is looking for a vibrant and presentable, customer service orientated Receptionist to deliver an efficient and professional front desk service and to assist with general office support.  

DUTIES & RESPONSIBILITIES, NOT LIMITED TO: 

• Manage switchboard and Reception  
• Relay messages timeously and concisely  
• Welcome visitors and staff in a friendly and professional manner  
• Manage access control to the main entrance 
• Accept company deliveries 
• Managing stationary stock, orders, and distribution to staff 
• Manage bookings for all meeting rooms in the company 
• Arranging refreshments for meetings and visitors 
• Accurate record keeping for daily attendance and Health and Safety registers 
• Directing all staff queries to HR, or relevant departments for assistance 
• Filing of invoices, delivery notes 
• Laminating, photocopying, and shredding for the company 
• Updating notice board with announcements 
• Assisting with social committee events and ad hoc tasks 
• Assisting with restocking the vending machine 
• Provide general administrative support to HR department

REQUIREMENTS  

• Grade 12 
• Must have 2-3 years’ experience as a frontline receptionist and an administrative supporting role  
• Must be proficient in MS Office  

Personal Attributes: 

• Must have a confident and professional telephone manner 
• Must be professional in approach and appearance with a vibrant personality 
• Must be able to interact in a polite and composed manner at all times 
• Must have the ability to organise, multitask, prioritise and work well under pressure 
• Must be able to use initiative, pay attention to detail and have a strong sense of urgency 
• Must be trustworthy, reliable, and punctual at all times 
• Must have the ability to learn quickly, be resourceful and be proactive when issues arise 
• Must be flexible, agile, able to work in a team as well as independently 
• Must possess a high level of maturity and integrity 
• Must promote a positive working environment