Senior Office Administrator & Coordinator

Senior Office Administrator & Coordinator

Contract Type: 3-Month Contract
Availability: Immediate start required
Industry: NGO / Medical — South African arm of an international organisation

About the Role

Our client, an NGO working in the medical field to support patients across Africa and internationally, is seeking a Senior Administrator. This is a demanding, fast-paced role suited to someone who thrives under pressure, stays calm when things get chaotic, and can be 100% relied upon to get the job done — often at short notice.

This role would suit an experienced ex-PA or senior administrator who is used to juggling multiple stakeholders and shifting daily demands.

Key Responsibilities

Travel coordination (major focus): Booking flights for large groups, managing changes and disruptions, and ensuring all travellers arrive at the right place, on time, with transport arranged from the airport
Booking hotels and accommodation, including working out room-sharing arrangements
Coordinating food arrangements for programmes
Liaising with volunteers, medical professionals, and other stakeholders
General office administration
Correspondence with suppliers, contractors, and volunteers
Liaison with international colleagues and managers
Logistic arrangements
Support CEO of the South African company
General office administration

Candidate Requirements

Excellent organisational skills — able to manage many moving parts simultaneously
Strong sense of urgency; comfortable picking up tasks at the last minute
Clear understanding of the boundary between personal and professional relationships
Excellent English communication skills (written and verbal)
Strong, proven administrative experience
Demonstrated multi-tasking ability
Calm, level-headed under pressure, even when plans change unexpectedly
Highly dependable — someone who can be trusted to deliver without close supervision
Prior experience as a PA or senior administrator
Prior experience in a medical or clinical environment is advantageous

Ideal Candidate Profile

An experienced administrator or former PA who is accustomed to working across different personalities, competing demands, and unpredictable daily priorities — someone genuinely switched on and unflappable.