receptionist / office administrator

Location: Bryanston, Johannesburg
Job Type: Full-Time | Office-Based

Our client is a dynamic and growing company based in Bryanston. They pride themselves on professionalism, excellence, and creating a welcoming environment for their clients and visitors. 

Key Responsibilities:

• Professionally manage the reception area, ensuring it is always neat and presentable.
• Answer, screen, and direct incoming calls promptly and courteously to the appropriate departments or individuals.
• Greet and welcome guests as soon as they arrive at the office, ensuring a positive first impression.
• Manage the booking of the boardrooms for meetings.
• Prepare boardrooms for meetings including refreshments, materials, and AV readiness. Arrange lunch if required.
• Assist with general administrative tasks such as data entry, filing, scanning, and handling mail and deliveries.
• Manage reception and boardroom calendars, ensuring efficient scheduling and preventing conflicts.
• Monitor and order office supplies and stationery to ensure operational continuity.
• Assist with basic facilities coordination, including reporting maintenance issues and ensuring cleanliness of shared spaces. Overseeing the Facilities assistants and driver
• Support vehicle logbook maintenance and assist with coordinating vehicle use bookings. Assist with vehicle service co-ordination
• Liaise with suppliers and service providers as needed (e.g. courier services, maintenance vendors).
• Provide support to various departments with routine administrative tasks as required.
• Travel, car hire and accommodation bookings
• Gift orders and flowers etc.
• Co-ordinating office lunches 
• Assist with Stadium co-ordination should the need arise

Requirements:

• Previous work experience as a Receptionist, Front Office Representative, or similar role.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organisational skills and attention to detail.
• Multitasking and time-management skills, with the ability to prioritise tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Reliable and punctual.

Additional Information:

• Working hours: Monday to Friday (08h00 – 17h00).