Inventory Control Supervisor

Job Title

Inventory Control Supervisor

Direct Line Manager

Operations Manager

Job Grade

Department

Procurement

                                   Purpose Statement

Key performance areas (to translate into a measure of success)

Main Outputs and Responsibilities for This Position

AREA / TYPE

Responsibilities

Safety, Quality and Housekeeping

· Ensure the execution of all responsible functions to be at the highest level of quality.

· Maintains a tidy, neat and structured environment which complies with occupational health standards.

· Ensure a safe working environment by adhering to all Health & Safety policies. Identify any risks within the department & escalate to the relevant manager to avoid any incidents.

· Ensure a proper filing system of all Purchasing and Planning related documentation for auditing purposes.

·  High level of customer service with industry standard turnaround times for all requests as per agreed SLA’s.

· Build and maintain highly professional relationships with suppliers and customers.

· Comply with internal business policies and procedures and ensure that this enforced and adhered to.

· Housekeeping

Purchasing

· Leading the operational purchasing of the department, in accordance to company policies and procedures.

· Efficient placement of orders to ensure availability of critical and service inventory.

· Managing of the supply base to ensure that we receive deliveries as promised, invoices are submitted for payment, suppliers are sourced for local products/services.

· Coordinate with buyers and internal customers on any invoice to AX PO recon discrepancies.

· Resolve supplier invoice discrepancies with buyers and suppliers.

· PDN of invoices for payment purposes according to company procedures.

· Ensure effective communication of ETA’s to internal customers.

Inventory Control, Stock Takes and Transactions

· Ensure processing all inter-branch transfers orders for stock sent and received within D365.

· Processing of stock transactions – ensuring all transactions are done within the approved SLA timeframes.

· Ensure monthly stock takes are performed within the parameters and policies set by the NDC.

· Maintain an accurate record of all active warehouses within the branch to ensure monthly counts are performed.

· Keep filing system for auditing purposes.

· Ensure that stock are binned, cards updated, parts issued and captured, transferred within the stores, as per the Stores SOP.

· Processing of stock transactions in D365, as required, within the agreed processing SLA’s.

· Comply with business system policies and procedures and ensure that such are enforced and adhered to.

· Ensure performance other warehouse processing related tasks as requested by the Inventory Manager.

· Keeping a filing system of all approved processing transactions for auditing purposes.

· Investigate, coordinate and implement improvement opportunities that are relevant to your own functions.

· Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing policies.

· Build good quality relationships with Internal Customers as well as external suppliers.

· Ensure world class customer service.

Internal/Customer/Supplier Relations

· Build good quality relationships with Internal Customers as well as external suppliers.

· Ensure world class customer service.

· To ensure that the quality of service that Eazi Access Rental provides and the satisfaction of its customers, are always treated with the utmost importance.  

· To promote Eazi Access Rental and do everything possible to enhance its image.

· To ensure that all duties are carried out safely and in accordance with all company and legal requirements.

· To work in harmony with other employees in the Company

· To ensure that confidentiality in all Eazi Access Rental matters is maintained.

· To produce other information as required and to carry out other duties either directly or indirectly as requested by your manager from time to time.

· Compliance to standard operation guidelines of Eazi Access Rental.

Reporting

· Ensure constant feedback to the Group Supply Chain Manager.

                                                                       Qualifications

Minimum

· Grade 12/N3

· Supervisory and/or management training course

· Procurement, Planning or Supply Chain Qualification or studying toward one

                                                         Experience

· Data Capturing – Experience in maintenance or inventory environment as data capture or administrator.

· Administration – Experience in administrative tasks and implementation of auditable filing systems.

· Suppliers – Experience in dealing with suppliers.

· Leadership – Leadership experience.

                                                              Knowledge

· D365 Basic Training

· Customer Satisfaction and Customer Services

· D365 Stock Management, Purchasing & Accounts Payable (User)

· Communication and Telephonic Skills

                                                                        Skills

· Administration skills

· Interpersonal Skills

· Computer Literacy

· Communication Skills

                                                Behavioral Competencies

· Integrity

· Creativity

· Logical and Analytical

· Interpersonal skills

· Resilience

· Persuasiveness

· Energy and Drive

· Quality Orientation