Payroll Administrative

1. Payroll processing

• Process monthly payroll for all the business South Africa’s employees
• Manage integration file between Workday, SAGE People 300 and Eco-time
• Support to managers and associates on Workday
• Calculate and process monthly commission and sales incentives
• Annual calculation and processing of Sales Bonuses, Employee Bonuses and Management Bonuses
• Administration of new or terminated employees in relation to medical aid and provident fund additions/withdrawals
• Monthly maintenance of ESS and review of submitted claims
• Prepare and review Payroll variance report together with Financial Controller
• Upload payroll file into Netbank business for batch payment and authorisation
• Maintain general ledger module in VIP for monthly extraction, review, reconciliation and input into Aurora
• Accruals and prepayment entries related to Payroll
• Responding to any payroll queries and providing payslip copies where necessary
• Preparation and submission of any ad hoc payroll reports (Smart reporting)

 

2. Payroll Forecasting

• Monthly preparation of year to date actuals vs budget report
• Quarterly update of forecast salaries
• Annual budget for salaries

 

3. Statutory HR reporting and submissions

• Annual calculation and submission of Workman’s Compensation report
• Preparation and submission of all statutory Payroll related reports (UIF, EMP201 etc)
• Managing IRP5’s for bi-annual and Tax Year End periods
• Compilation and submission of BBBEE file to verification agency in conjunction with Country Manager
• Compilation and submission of annual Employment Equity report in conjunction with consultant and EE committee

 

4. Training and Development

• Compilation and submission of Annual Training Report in conjunction with external consultant and Country Manager for onward submission to wholesale and retail SETA
• Train managers on HR policies
• Coordinate procedural requirements associated with personnel development initiatives
• Structuring of skills development plan
• Provide training on Workday to all employees as and when required
• Monthly reporting on training spend and variance report to budget

 

 

5. HR Contracts and documents

• Receive and review copies of all employment contracts and maintain employee records
• Annual update of Sales bonus targets and incentives in conjunction with National Sales Manager
• Annual update of Sales Agent contracts in conjunction with National Sales Manager
• Regular review and maintenance of Employee Handbook in conjunction with the Financial Controller
• Update archive records of all documentation stored off site.

 Role Reports Into: 

Financial Controller with a dotted line to HR Regional Manager

Key Measures:

1. Deliver all reporting on time.
2. All reports are accurate
3. Salaries paid on time.
4. Contracts are signed in full and up to date 

Outcome Statements:

• All reporting is delivered on time..
• Payroll processed accurately and timeously
• Contracts are up to date and easily accessible
• Compliance with HR statutory reporting 

Qualifications / Experience required:    

• Complete Matric
• Payroll related qualification
• 1-2 years’ experience in a Payroll Administration role (beneficial)
• Understanding of Finance or Bookkeeping
• Advanced excel

Individual Attributes:        

• Determined self starter
• Excellent attention to detail
• Demonstrated strong reconciliation skills
• Great data entry skills – speed and accuracy

• Well developed Excel skills
• Planning and prioritising work to meet commitments
• Building relationships and working collaboratively with others to meet shared objectives
• Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm