Academic Registrar

 

POSITION       :           Academic Registrar

LOCATION     :           Remote / Work from home

DATE              :           December 2025

 

A leading private Education Group is seeking an experienced Registrar; this position is Remote based/ Work from Home. Responsibilities

 

Academic and Student Administration

• Oversee the student life cycle, including student admissions, registrations, assessments, graduations, and records management.
• Manage the institutional academic calendar, including curriculum, assessment schedules, study materials, and venue planning.
• Ensure secure handling of assessments and results
• Lead the configuration and regulatory alignment of student administration
• Key stakeholder in decisions around student support
• Provide training on academic and student administration for all

Records and Systems Management

• Act as custodian of all student records, ensuring compliance with legislation and institutional
• Maintain and enhance the student information management
• Conduct UAT testing and support system integration for academic
• Design and map business processes for student administration and academic

Governance and Compliance

• Provide strategic advice to executive management on academic governance
• Chair and/or attend relevant committee
• Ensure compliance with national legal and policy prescripts (DHET, CHE, SAQA, QCTO).
• Support preparations for institutional submissions to regulatory
• Implement and monitor academic administrative policies and

Student Discipline and Institutional Conduct

• Oversee the implementation and enforcement of institutional rules, codes of conduct, and disciplinary procedures.
• Ensure fair, transparent, and consistent handling of student disciplinary matters in accordance with institutional policies and national legal frameworks.
• Collaborate with academic and administrative departments to promote a culture of accountability, respect, and ethical behavior.
• Provide guidance and training to staff on conduct-related protocols and support the development of a safe, inclusive, and respectful learning environment.
• Maintain accurate records of disciplinary proceedings and ensure compliance with privacy and legal

Operational Leadership

• Oversee and/or contract and manage third-party suppliers (couriers, printers, publishers, venues).
• Oversee logistics for student material distribution and examination
• Lead change management initiatives and support continuous
• Align workflows with institutional academic policies and student

Strategic Planning and Institutional Support

• Contribute to strategic planning and policy
• Support the development of institutional rules and systems for records
• Provide input into student communications and
• Drive innovation in academic services and digital
• Report to and support reporting requirements to the Holdings company and relevant regulatory

Crisis and Incident Management

• Lead the investigation and resolution of academic integrity breaches, examination irregularities, and certification disputes in collaboration with relevant academic and governance bodies.
• Ensure the integrity and security of student records during data breaches, system failures, or unauthorised access Coordinate with IT and compliance teams to mitigate risks and restore services.
• Serve as the primary liaison for reporting academic incidents to external regulatory bodies (e.g., DHET, CHE, SAQA), ensuring timely and accurate documentation.
• Contribute to the development and execution of academic continuity plans during institutional crises (e.g., natural disasters, pandemics, cyberattacks), including alternative assessment protocols and remote certification processes.
• Act as a central point of contact for internal stakeholders during academic disruptions, ensuring consistent communication and coordinated response across departments.

Education & Experience Requirements

• LLB or other relevant law degree (postgraduate preferred).
• Minimum 5 years’ experience as Registrar or Senior Manager in a higher education
• Proven experience in managing student information systems and academic
• Track record in business process design and institutional policy
• Experience with system integration across the student
• Formal qualification or short learning programme in systems or records management (recommended).

 

Key Selection Criteria

• Deep understanding of the South African higher education regulatory
• Experience in disciplinary matters with an emphasis on legal administration and due
• Expertise in academic rules, governance, and student information management
• Strong leadership, communication, and stakeholder engagement
• Ability to analyse business needs and design efficient
• High attention to detail and commitment to
• Insights into the challenges facing higher education, and specifically private higher
• Networking, teamwork and collaboration
• People skills and the ability to foster
• Verbal and written communication

 

 

If you meet the above criteria and would be interested in this awesome opportunity, please email your CV to Marie at marie@recruitmentinsured.co.za.

 

www.recruitmentinsured.co.za