Audit Administrator

Purpose of the role:

Ensure that adequate administrative support is provided to the audit department and the training officer

Skills, Competencies, and Experience Required:

Skills:

• Organisational skills
• Filing accuracy
• Teamwork
• Time management
• Client service skills

 Experience:

• Experience working in an audit department in an administrative role

Academic Qualifications Required:

• Grade 12

 Competencies:

• Communication (verbal and written)
• Confidentiality
• Attention to detail
• Ability to handle pressure and a high workload

Key Duties and Responsibilities – Key Performance Indicators:

Audit Department:

• Timesheets – check and approve audit department timesheets (weekly)
• Task creations – linking task codes to clients for timesheets

• Approval of travel and overtime claims.
• Tax documents from EFILING – pulling tax documents from EFILING for clerks
• Do deed searches for the firm
• Arrange training for the audit department
• WIP (weekly)
• Year planning – planning of all audits and review jobs
• Stock counts – planning of stock counts
• Referral counts – quotes, etc
• Travel arrangements for audit staff (allowances, accommodation, car rental, flights)
• Bank confirmations – requesting bank confirmations from confirmation.
• Confirm start dates of audits

Greatsoft

• Task creations
• Fee creations
• New task codes
• Add new employees (GS)
• Terminate exiting staff (GS)
• Update staff charge-outrates
• Pull monthly timesheet reports from managers and directors
• Print WIP reports for directors

Auditor General

• Invoicing
• Sending statements
• Following up on debtors

Company Vehicles

• Logbooks of (PE) vehicles to be kept up to date at all times.
• Determine the process when you are not in the office.
• Maintenance of vehicles
  • Regularly physically inspect the vehicles as and when they come back from a job.
  • Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road
  • Inspection by staff and audit administrator
  • Organize service or any maintenance issues.
  • Monthly report (before the Friday before 1^st Monday / last week of the month to be sent to the managing director)
    • Scan logbooks
    • Scheduled maintenance
    • Kilometres
  • Petrol cards
  • Ensure everyone has a valid driver’s license(on file) if using the company car.

• Compliance

  • Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.
  • Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA, and IESBA Codes of Conduct.