Quality Assistant

Purpose of the role:

Obtain and record information with regards to the quality management process, monitor and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements, monitor compliance as per guidelines and other ad hoc administrative functions relating to quality within the firm based on instruction and guidance from the Quality Manager and Assistant Quality Manager.

Key Duties and Responsibilities – Key Performance Indicators:

• Assists in compiling IRBA fee list from GreatSoft reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists
• Perform follow-ups on files due soon for locking
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list
• Maintaining the late locking register and assist with the compilation of late locking letters
• PI scores follow-up
• Modified reports register: capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register
• Updating conflict check register
• Updating the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held
• Assist in other training-related tasks
• Maintaining other quality department registers
• Assist the Quality department in ad hoc tasks
• Release for reception
• Compliance with the firm’s System of Quality Management (SOQM), policies and procedures
• Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct

Required Computer Packages:

• Microsoft Office
• MS Forms (advantageous)
• Excel intermediate (compulsory)
• GreatSoft (advantageous)

Skills, Competencies and Experience:

• Skills
• Communication skills
• Organisational skills
• Time-management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail
• Ability to deliver work of a high quality and standard
• Ability to work in a team
• Ability to adapt to change
• Quick to learn and apply new skills

Competencies

• Computer literacy
• Excel – Intermediate
• MS Form – Advantageous

Ethical behaviour and adhere to fundamental principles of:

1) Integrity

2) Objectivity

3) Professional competence

4) Due care

5) Confidentiality

6) Professional behaviour

Experience

• General administrative experience
• Experience in an audit firm will be advantageous

Academic Qualifications Required:

• Grade 12
• Diploma or higher qualification in Quality Management will be advantageous