Administrative and Reception Officer

Job Summary:

We are seeking a highly organized and personable individual to serve as the first point of contact for our office while also supporting day-to-day administrative operations. This dual role combines front desk responsibilities with a variety of administrative tasks, requiring excellent communication skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

Reception Duties:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Manage the reception area to ensure it is tidy and presentable.
• Handle incoming and outgoing mail and deliveries.

Administrative Duties:

• Provide general administrative support to staff and departments.
• Schedule and coordinate meetings, appointments, and room bookings.
• Assist with data entry, filing, and document management.
• Prepare and distribute internal communications, reports, and memos.
• Manage Quotes, Orders and Invoicing.

Requirements:

• Proven experience as a receptionist, administrative assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Must be able to communicate efficiently in English and Afrikaans.
• Strong organizational and time-management abilities.
• Professional appearance and demeanor.
• Ability to handle sensitive information with discretion.
• Need to live in the Centurion area.

Preferred Qualifications:

• Experience with office equipment.
• Experience with managing and handling Courier deliveries.
• Familiarity with OMNI Accounting a bonus.
• Certificate or diploma in business administration or a related field.