Bookkeeper

JOB SPECIFICATION – BOOKKEEPER

Position: Bookkeeper

Reports to: Financial Manager

Location: Head Office – TMS CID2

The role is responsible for the day-to-day running of the bookkeeping function and operations. Responsible for the consolidation and reconciliation of financial transactions in the company. Accurately recording all day-to-day financial transactions. Maintaining financial records, such as purchases, sales, receipts and payments. Processing accounts payable and receivable, managing invoices and payments.

SCOPE OF WORK

Reporting

• Monthly flash reporting.

• Flash – Assisting the Accountant with running reports, printing documents and getting files together.

• Monthly management accounts.

• Balance sheet file – prepare balance sheet file and ensure reconciliations balance to the GLs.

• Assist the Accountant with reporting, printing and file preparation.

Bookkeeping

• Capturing of Cash Books and Bank reconciliations.

• Day to day administration of all aspects relating to Bookkeeping.

• Processing of ITG paperwork, journals, First auto, admin fees, Reconciliation of ITG accounts.

• Bank – Assisting with loading of payments and reviewing payments.

Debtors

• Weekly follow-up on outstanding debtors.

• Ensure accurate invoicing resulting in no credit notes.

• Frequent follow-up with client to ensure timeous payment.

• Debtor’s statements and account reconciliations. VAT • Assist with VAT reconciliations.

Budgets

• Assist with the budget process and budget packs.

Creditors/Vendors

• Creditors – Invoicing, capturing, reviewing of creditors payments, COD’s.

• Timeous completion of creditors transaction processing.

• Commentary on age analysis for file.

• Sustainability paperwork to accountant.

• Compile an annual supplier escalation schedule with renewal dates.

• Preparing of Sundry payments.

• Process creditors invoices allocate payments.

• Complete creditor reconciliations.

Buying and Procurement

• Loading of orders onto financial system – after receiving management approval.

• Preparing manual orders (with FM approval) in case when emergency orders are required.

• Purchase orders – Reviewing of open orders.

Stock/scaffold and fixed assets

• Stock/Fixed assets/Scaffolding Counts – Drawing up count sheets, reviewing and distribution to sites, capturing of count results, processing of weekly stock issues.

• Checking of Fixed assets documentation and getting the relevant sign off’s stock confirmations.

Audit

• Assist Financial manager and accountant during financial year end.

• Yearend paperwork for schedules.

Skills

• Time Management

• Ability to multitask

• Attention to detail

• Deadline driven

• Sound communication skills

• Data gathering and analysis

• Collaboration

• Problem solving

• Results Focused

• Planning and organizing

• Process management

• Knowledge Management

• Leadership

• Adaptability and embracing change

Knowledge

• Solid understanding of basic bookkeeping and accounting principles

• Basic knowledge of accounting standards, principles and IFRS (International Financial Reporting Standards)

• Basic Accounting knowledge

• MS Office

• Advanced Excel Skills

• Finance Accounting Systems (MS Dynamics AX/Financial Systems)

• Annual Audits

• Financial Compliance

Attributes

• Results oriented

• Analytical thinking

• Customer oriented

• Reliable, meticulous & precise

• Honesty & integrity

• Taking ownership

• Professionalism

• Excellent interpersonal and organizational skills

• Assertive, dynamic & proactive individual

• Interpersonal skills

• Accountability

• Deadline driven

• Ability to work under pressure

• Ability to work independently and as part of a team

Experience

• Minimum of 3 years working experience as Bookkeeper.

• Proven ability to calculate, post and manage accounting figures and financial records.

• Hands-on experience with spreadsheets and software.

Education/Accreditation

• Matric

• Certificate or Diploma in Bookkeeping (NQF aligned) (Advantage)

Appointment shall be in line with the company’s Employment Equity Policy.

Please send your CV to recruitment@sekta.co.za by no later than 03 June 2026.

Should you not receive any feedback, please consider your application unsuccessful.