Job Title

Facilities Manager

Back to jobs
R20000 - R25000 Per Month
Sector: Accounting
Posted: 20 November 2023

Job Details

A payment solutions provider is looking for a Facilities Manager in an office-based position to be responsible for creating a positive experience for all internal and external clients at the offices.

The full management of 2 offices based in Johannesburg, including rendering adhoc assistance and guidance to the regional offices. The Facilities Manager will be responsible for supervising a team of 7 and managing the daily operation of all office related matters and escalations. This is a role critical for supporting teams by creating a safe, healthy, and comfortable environment.

The successful candidate will align deeply with our values of leading transparently, building strong authentic relationships, championing inclusivity, embracing diversity, building a community, driving collaboration and taking each step with integrity

Location: Sandton, Johannesburg.


Office Administration:

  • Managing the office management team.
  • Oversee and supervise the team to ensure their KPI’s are met.
  • Daily catchups on tasks for the day and upcoming.

Procurement and Supplier Management:

  • To manage the Service Level Agreement with Suppliers and managetheir performance.
  • Coordinate all office projects where appropriate.
  • Sourcing suitable suppliers and using them nationally


  • Managing the Maintenance for the Offices:
    • Identifying and resolving maintenance issues.
    • Coordinate office deep cleans, paint jobs, etc, in a timeous manner.

Workplace Security:

  • Working closely with the appointed security service providers to ensure all security protocol is adhered to, alarm system and access control is maintained.

Workplace communication:

  • Coordinate internal communication initiatives which is related to the workplace e.g. health and safety, practical arrangements related to cleanliness, security, etc including employee e-mails and social media (related to the office).

Event Coordination:

  • Assisting with employee events including staff meetings, year-end functions, conferences, trainings at the offices etc.
  • Managing catering for meetings and events taking place at the offices.

Health and Safety:

  • Ensure that statutory Health and Safety requirements are met at the respective Offices.

Building Management:

  • Liaising with the Landlords of the buildings for maintenance and other building related matters.
  • Identify and report any building matters to the Landlord for the appropriate action.


  • Managing all supplier accounts related to your portfolio.
  • Managing expenses related to your portfolio.
  • Ensure all spreadsheets and registers are up to date.
  • Suppliers meet-ups and outsourcing.
  • Maintenance requests and scheduling
  • Assisting with general HR admin related tasks


  • Grade 12 (Matric)
  • Diploma or Degree in building / office management or equivalent willbe advantageous.
  • 2+ years hands-on experience in building and or office management.
  • Knowledge of health, safety, fire and emergency procedures will be advantageous.
  • Knowledge of the Occupational Health and Safety Act and relevant legislation will be advantageous.
  • Knowledge of SLAs and lease agreements will be advantageous.
  • Knowledge of basic technology in building (electrical, plumbing and construction) is extremely advantageous.
  • Knowledge of day-to-day office operations.

Critical competencies:

  • Meticulous administration skills and exceptional attention to detail
  • Excellent (internal) client service skills
  • Motivated, positive, can-do attitude and solution orientated approach.
  • Have a professional and personable demeanour.
  • Proficient in MS Office
  • Own, reliable transport.
  • Excellent leadership and coaching skills
  • Process driven.
  • Excellent command of verbal and written English
  • Ability to communicate effectively with internal and external stakeholders.
  • Ability to organize and prioritise when under pressure.
  • Excellent time management skills
  • The ability to work independently.