Facilities Manager

A payment solutions provider is looking for a Facilities Manager in an office-based position to be responsible for creating a positive experience for all internal and external clients at the offices.

The full management of 2 offices based in Johannesburg, including rendering adhoc assistance and guidance to the regional offices. The Facilities Manager will be responsible for supervising a team of 7 and managing the daily operation of all office related matters and escalations. This is a role critical for supporting teams by creating a safe, healthy, and comfortable environment.

The successful candidate will align deeply with our values of leading transparently, building strong authentic relationships, championing inclusivity, embracing diversity, building a community, driving collaboration and taking each step with integrity

Location: Sandton, Johannesburg.

DUTIES & RESPONSIBILITIES, NOT LIMITED TO:

Office Administration:

• Managing the office management team.
• Oversee and supervise the team to ensure their KPI’s are met.
• Daily catchups on tasks for the day and upcoming.

Procurement and Supplier Management:

• To manage the Service Level Agreement with Suppliers and managetheir performance.
• Coordinate all office projects where appropriate.
• Sourcing suitable suppliers and using them nationally

Maintenance:

• Managing the Maintenance for the Offices:
  • Identifying and resolving maintenance issues.
  • Coordinate office deep cleans, paint jobs, etc, in a timeous manner.

Workplace Security:

• Working closely with the appointed security service providers to ensure all security protocol is adhered to, alarm system and access control is maintained.

Workplace communication:

• Coordinate internal communication initiatives which is related to the workplace e.g. health and safety, practical arrangements related to cleanliness, security, etc including employee e-mails and social media (related to the office).

Event Coordination:

• Assisting with employee events including staff meetings, year-end functions, conferences, trainings at the offices etc.
• Managing catering for meetings and events taking place at the offices.

Health and Safety:

• Ensure that statutory Health and Safety requirements are met at the respective Offices.

Building Management:

• Liaising with the Landlords of the buildings for maintenance and other building related matters.
• Identify and report any building matters to the Landlord for the appropriate action.

Administration:

• Managing all supplier accounts related to your portfolio.
• Managing expenses related to your portfolio.
• Ensure all spreadsheets and registers are up to date.
• Suppliers meet-ups and outsourcing.
• Maintenance requests and scheduling
• Assisting with general HR admin related tasks

REQUIREMENTS  

• Grade 12 (Matric)
• Diploma or Degree in building / office management or equivalent willbe advantageous.
• 2+ years hands-on experience in building and or office management.
• Knowledge of health, safety, fire and emergency procedures will be advantageous.
• Knowledge of the Occupational Health and Safety Act and relevant legislation will be advantageous.
• Knowledge of SLAs and lease agreements will be advantageous.
• Knowledge of basic technology in building (electrical, plumbing and construction) is extremely advantageous.
• Knowledge of day-to-day office operations.

Critical competencies:

• Meticulous administration skills and exceptional attention to detail
• Excellent (internal) client service skills
• Motivated, positive, can-do attitude and solution orientated approach.
• Have a professional and personable demeanour.
• Proficient in MS Office
• Own, reliable transport.
• Excellent leadership and coaching skills
• Process driven.
• Excellent command of verbal and written English
• Ability to communicate effectively with internal and external stakeholders.
• Ability to organize and prioritise when under pressure.
• Excellent time management skills
• The ability to work independently.