Finance Administrator

This role focuses on accurate, timely management of supplier accounts, supporting both procurement and finance functions within a manufacturing environment where reliable creditors administration is critical to smooth operations.

ABOUT THE ROLE

The Finance Administrator manages a defined portfolio of creditor accounts, ensuring all supplier transactions are correctly recorded, reconciled, and resolved within agreed timelines. Working closely with procurement and finance, the role helps maintain clean ledgers and reliable supplier relationships.

Key responsibilities include

• Manage a portfolio of creditor accounts from invoice receipt through to reconciliation
• Perform monthly creditors reconciliations, balancing supplier statements to company records and resolving discrepancies
• Onboard new creditors and ensure all relevant account information is captured accurately
• Follow up actively on outstanding credit notes until received, processed, and correctly allocated
• Ensure all allocated accounts are accurate, reconciled, and consistently up to date
• Communicate professionally with suppliers regarding invoices, statements, credit notes, and account queries
• Build strong working relationships with supplier accounts departments to resolve queries quickly and effectively
• Actively manage the accounts mailbox, applying agreed rules to route invoices and statements to specific folders
• Ensure every incoming invoice and statement in the mailbox is captured, logged, and actioned
• Assist with opening purchase orders and closing them off against supplier invoices
• Check that purchase order records align with invoices received and flag any mismatches promptly
• Support the finance and procurement team with ad hoc financial and administrative tasks as required

WHAT YOU’LL NEED

• Matric
• At least 3 years’ experience in a financial role, preferably involving creditors or accounts administration
• Solid understanding of basic accounting principles

• Proficiency in MS Office, particularly Excel and Outlook
• Strong organisational skills and the ability to structure work effectively across multiple accounts
• Excellent attention to detail, with a focus on accuracy in capturing and reconciling data
• Ability to multitask and manage competing priorities while meeting deadlines
• Hardworking, energetic, and eager to learn and grow within the business
• Wll organised, with the discipline to work through routine tasks consistently to completion
• Clear and professional communicator (written and verbal) for liaising with suppliers
• Comfortable working in Excel and email – exposure to an accounting/ERP system (e.g. Sage) would be advantageous 

NICE TO HAVE

• Relevant certificate or diploma in finance, accounting, or administration
• Experience working with creditors in a manufacturing or related environment
• Familiarity with purchase order processes and supplier reconciliations