Finance Clerk

Finance Clerk

Numbers, details, deadlines – this role sits right at the heart of a fast-paced manufacturing and packaging environment, keeping suppliers happy, audits clean, and cash flowing smoothly. Think high-volume transactions, lots of moving parts, and a finance function that relies on you to keep everything organised, accurate, and on time.

CORE PURPOSE

Support a busy accounts payable and finance environment by managing purchase orders, invoices, reconciliations, vendor data, cashbooks, and commission calculations, while keeping documentation audit-ready and BBBEE compliance on track.

KEY RESPONSIBILITIES

Administer non-stock purchase orders from request to approval, ensuring accurate capture, correct supporting documents, and timeous turnaround

Monitor outstanding purchase orders, close off completed or obsolete orders, and maintain neat, accessible filing and tracking

Perform three-way matching between purchase orders, GRVs, and supplier invoices, checking accuracy, validity, and authorisation

Resolve invoice and payment queries with internal stakeholders and suppliers, escalating complex issues to the Financial Accountant when needed

Maintain up-to-date accounts payable records, reconciliation schedules, and supplier communication

Manage vendor master data: create, amend, and maintain supplier records in line with policies, approvals, and governance requirements

Handle daily accounts payable emails, apply naming conventions, and file all invoices, credit notes, reconciliations, and Supplier Take-On Forms in organised, audit-ready repositories

Administer preferential procurement information: collect and verify BBBEE certificates, capture and maintain data on the relevant platform, track expiries, and support BBBEE verification audits

Complete supplier reconciliations within deadlines, obtaining missing documents, resolving differences before payment runs, and maintaining full supporting audit trails

Extract sales and payment data, calculate monthly commission accurately in line with approved structures, and prepare reports with full backup for review

Capture monthly bank transactions, maintain cashbooks for all accounts, assist with bank reconciliations, and consolidate to the general ledger within cut-off dates

REQUIREMENTS

Bookkeeping Certificate or Diploma

Minimum 3 years’ experience in an accounting function, ideally with strong accounts payable exposure

Solid grasp of purchase orders, GR/IR accounts, reconciliations, and cashbook processing

Confident working with accounting systems and Excel in a high-volume, manufacturing or distribution environment

Strong attention to detail, organised workstyle, and the ability to manage multiple deadlines without dropping the ball

Clear, professional communication skills with both suppliers and internal teams

Familiarity with BBBEE and preferential procurement administration will be a strong advantage