Job Title

Junior Tender Administrator

South Africa, Gauteng
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Market Related
Area: South Africa, Gauteng
Sector: Construction
Posted: 1 March 2024

Job Details

Reporting To:

Sales and Marketing Co-Ordinator


To accurately oversee and execute the administrative support function for all tenders, RFQs and proposals in the Business Development Department to ensure timeous and compliant submissions.


Main Job Tasks, Responsibilities:

  • Assist with the execution of all tendering activities.
  • Preparing and submitting tenders, proposals, expression of interest, RFIs and vendor documents.
  • Attending Tender clarification meetings.
  • Reviewing tender documentation to identify specific requirements, red flags and preparing returnable checklist.
  • Defining the process per tender to ensure that all stakeholders are identified, deadlines are scheduled and roles and responsibilities are assigned accordingly.
  • Arranging internal tender briefing meetings.
  • Coordinating the completion of tender documents by liaising with a wide range of roles within the company such as Estimating, Safety, Ops and Finance.
  • Combining all the necessary documentation and reviewing the formats to ensure compliance with tender requirements.
  • Collating the tender document in a presentable format to client.
  • Tracking all tender related correspondence before, during and after submission.
  • Ensuring tenders are submitted on time and via the correct delivery method.
  • Maintaining the Business Development folder for record purposes.
  • Updating sales pipeline and conducting won/lost analysis.
  • Basic reporting.

Key Competencies

  • Detail orientation
  • Deadline driven
  • Working under pressure
  • Interpersonal skills
  • Exceptional verbal and written communication
  • Administration
  • Coordination
  • Planning and Organizing
  • Solution orientated
  • Taking initiative
  • Time Management
  • Resilience
  • Problem Solving
  • Collaboration


Essential Knowledge

  • Microsoft Office
  • Microsoft Planner
  • MS Teams


Minimum Education and Experience

  • Matric
  • 2-3 years general administrative experience