Long Haul Fleet Controller

Purpose

To grow, plan, coordinate, and control a designated subfleet of vehicles and drivers to ensure safe, compliant, efficient, and cost effective transport operations in line with operational structure, client service requirements, and management system standards.

Key Responsibilities

·        Onboarding, Operational Planning & Control

·        Coordination & Supervision

·        Fleet & Asset Coordination

·        Compliance, Safety & Risk Management

·        Administration, Documentation & Reporting

·        Stakeholder & Client Communication

Duties

·        Ensure Onboarding Process has been Completed fully with all Requirements

·        Commercial, SHEQ, HR, Maintenance

·        Allocate and dispatch loads for an assigned subfleet

·        Monitor live operations and manage delays, deviations, and route challenges

·        Ensure optimal vehicle utilisation and turnaround times

·        Execute loads according to client SLAs and internal planning standards

·        Issue daily work instructions and route guidance to Subcontractors

·        Monitor driver behaviour, fatigue compliance, and adherence to company SOPs

·        Address operational issues and escalate matters where required by Control Room

·        Monitor vehicle availability, condition, and readiness

·        Coordinate breakdowns, recoveries, and planned maintenance

·        Ensure pre trip and post trip inspections are completed and recorded

·        Ensure adherence to road traffic legislation, OHS Act, and ZEN FREIGHT/CLIENT safety rules

·        Identify hazards, report incidents, and support investigations

·        Enforce compliance with safe working procedures

·        Onboarding of Subcontractor(Commercial Documentation)

·        Ensure accurate and complete transport documentation (PODs, trip sheets(BROKING), load confirmations)

·        Capture operational data into ELOGIC / fleet systems

·        Submit daily and weekly operational reports

·        Maintain professional communication with internal departments(OPS MANAGER & SUBCONTRACTOR)

Skills Required

·        Grade 12 (Matric)

·        2–5 years’ experience in logistics, fleet, or transport control

·        Logistics / Transport qualification (Advantageous)

·        Experience with ELOGIC, FUELU2 System or fleet management systems (Advantageous)

Competencies

Technical

·        Focus Driven on Onboarding New Subcontractors

·        Load planning and route coordination

·        Knowledge of transport legislation and OHS requirements

·        Computer literacy (Excel, email, fleet systems, Fuel System)

Behavioural

·        Planning and organising

·        Attention to detail

·        Stress tolerance

·        Clear communication

·        Accountability