Project Administrator

SCOPE OF WORK

 

Office Administration

• Provides administrative support to ensure efficient operation of office.
• General filing
• Carry out administrative duties such as copying, typing, binding, scanning and courier of documents
• Make travel and accommodation arrangement
• Maintaining and ordering office stationery as required
• Assisting with promotional materials in conjunction with the Marketing department
• Establish, update, and maintain records of Company vehicles, protective equipment, safety statistics and assets when required.
• Compiling and maintaining contact lists of suppliers, clients and sub-contractors

 

Procurement (Assisting)

• Purchase Requisitions and Obtaining Quotes
• Initiate Supplier Credit Application.
• Compilation of Capex Docs

 

Document Control

• Capturing of Daily Dairies and Timesheets
• Weekly reporting to Operational Manager
• Compiling of Data Packs
• Scanning of Data Packs

Wages/HR

• Review and amend PRP against wage reports
• Submission of Approved wage file to Payroll
• Recording of Daily Site Dairies
• Splitting of wage cost between Regions and Customers
• Weekly wage reporting

 

Minimum Qualifications

• Matric
• Relevant post matric qualification- certificate/diploma an advantage

 

Experience

• 5-year administrative experience
• Administrative Experience in the Industrial Services Industry (an advantage).

 

Skills

• Takes initiative
• Attention to detail
• Collaboration
• Sound Verbal and Written Communication
• Customer service Orientation
• Organisational awareness
• Company and Group Policies and Procedures
• Inter-personal skills and effectiveness
• Knowledge management
• Problem-solving
• Record keeping (manual and electronic)
• Embracing Diversity
• Embracing Change
• Time management
• Planning and organising
• Resilience
• Internal resource management

 

Knowledge

• Proficient at MS Office (Outlook, Word, Excel, PPT)
• MS Teams
• Compiling Report
• Filing (electronic and manual)
• Customer Service Orientation
• Telephone etiquette
• Office Administration
• AX(ERP)

 

Attributes

• Accountability
• Self-management
• Teamwork
• Adaptability
• Ability to work independently
• Confidentiality
• Professionalism
• Ability to work under pressure
• Deadline driven
• Excellence Orientation