SHERQ Administrator

Scope of Work
The Sherq administrator will be responsible for coordinating, implementing, maintaining, and continuously improving the organization’s Integrated Management System (IMS) in accordance with ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 standards and ensures effective document control, internal auditing, compliance monitoring, and support of SHERQ initiatives across projects and operational sites.

Integrated Management System (IMS)

• Maintain and support the implementation of the Integrated Management System
• Ensure compliance with ISO 9001, ISO 14001, and ISO 45001 requirements.
• Coordinate internal audits and assist with external certification audits.
• Monitor corrective actions registers arising from audit findings.
• Promote continual improvement through the PDCA (Plan-Do-Check-Act) methodology.
• Assist in the development, review, and updating of Safety procedures and documentation
• Monitor Action register by entity for VFLs, Audit findings, NCRs, and SIRs.

Data and reporting

• Maintain document management systems in accordance to the latest updated legal register.
• Ensure document accuracy, version control, and secure storage.
• Manage requests for documentation from subsidiaries and stakeholders.
• Distribute project-related information and controlled documents.
• Maintain confidentiality of sensitive company and project information
• Assist with new digitization of SHERQ system and online document uploads
• Prepare project and compliance reports as required.
• Assist with SHERQ Returnable for Tenders and compile safety files

Audit and Compliance

• Plan, conduct, and report on internal IMS audits across all regions
• Develop audit schedules, plans, and checklists.
• Follow up on audit findings and verify closure of corrective actions.
• Monitor compliance with legal, client, and company requirements.
• Support incident investigations and developing risk assessments

Customer service

• Respond to documentation requests.
• Support project teams with compliance documentation.
• Distribute Group SHERQ related information.
• Assist Safety Managers and Safety Officers.
• Support client and auditor information requests.
• Maintain professional communication with stakeholders

Knowledge

• Understanding of construction documentation and site safety files
• Understands SHERQ requirements of Mining/Petrochemical/Construction/Mechanical Sites

Skills and Competencies

• Advanced Microsoft Office skills (Word, Excel, PowerPoint).
• Proficiency in document management software and web-based systems.
• Internal auditing techniques and reporting.
• Competency in Risk assessment
• Incident investigation and RCA courses.
• Records and information management.
• Report writing and data analysis.
• Interpersonal and Communication skills

Working Conditions

• Office-based with regular travel
• May require work outside normal hours
• Target-driven environment
• Additional Requirements
• Valid driver’s license
• Own reliable transport
• Willingness to travel locally

Minimum Requirements

• National Senior Certificate (Matric)
• SAMTRAC or NEBOSH Certificate.
• ISO Integrated Management System Auditor qualification.
• HIRA (Hazard Identification and Risk Assessment) training.
• RCAT & Incident Investigation training.

Experience

• Minimum 2 years’ experience in a SHERQ-related role
• Proven sales track record