Bookkeeper – Stock and Operations

Role Overview

We are looking for a hands-on, reliable, and resourceful Bookkeeper to take full ownership of the company’s financial administration while also supporting operational functions, including stock control and light warehouse coordination.

This is not a desk-bound bookkeeping role. The successful candidate must be willing to step into the warehouse, manage stock, and contribute across the business where needed

Key Responsibilities

Bookkeeping & Finance

• Full bookkeeping function
• Capturing supplier and customer invoices
• Bank reconciliations and transaction processing
• VAT submissions and basic SARS compliance
• Payroll processing and related submissions
• Maintaining accurate and up-to-date financial records
• Generating basic management reports (P&L, balance sheet)
• Assisting with monthly cash flow tracking and forecasting

Stock & Warehouse Oversight

• Managing and maintaining accurate stock records
• Conducting regular stock takes
• Reconciling stock discrepancies
• Ensuring warehouse organisation and control processes are followed
• Supporting basic job/work order coordination (low volume)

Administration & Operations

• Filing and document management
• Assisting with general business administration
• Supporting ad hoc operational tasks when required
• Answering phones or assisting with general office duties if needed

Minimum Requirements

• Proven experience as a Bookkeeper (preferably in an SME environment)
• Mandatory: Experience with stock control and stock taking
• Experience using accounting software (Sage or Pastel highly preferred)
• Strong understanding of basic accounting principles (debits, credits, reconciliations)
• Ability to produce basic financial reports
• High level of accuracy and attention to detail
• Strong work ethic and willingness to take ownership

 Preferred (Not Essential)

• Experience with Sage Accounting / Sage One
• Experience in a small business where multiple roles were required
• Exposure to cash flow forecasting or budgeting
• Understanding of warehouse or operational environments

Key Attributes

• Hands-on and willing to step beyond a desk role
• Honest, trustworthy, and reliable (background checks will be conducted)
• Self-motivated and proactive
• Resourceful and willing to learn
• Comfortable working in a small business environment (no corporate mindset)
• Takes initiative rather than sticking rigidly to a job description

What Success Looks Like

• Accurate and up-to-date financial records
• Clean, organised, and controlled stock environment
• Proactive identification of issues (financial or operational)
• Reliable support to the business owner across admin and finance