Procurement Clerk

SCOPE OF WORK

Data and reporting

• reporting on service level agreements on hand and prospective
• ensure immediate reporting of deviation from set standard and or regulations
• maintain good quality standards in procurement status
• keep daily records
• update asset register
• participate in annual stock take
• make up policy analysis and recommendations
• compile weekly and monthly cost and expense projection
• conduct weekly stock taking on paint and material control sheets

 

Operations               

• assist in selecting appropriate suppliers, to promote good procurement practice
• establish departmental procurement needs, quality and delivery requirements
• place orders noting timing, supplies/ demand alignment, material replenishment

             and supplier performance

• monitor, evaluate and improve supplier performance, according to appropriate

            service level on a continuous basis

• develop sourcing strategies
• negotiate payment terms
• maintain purchasing requirements within the company
• review inventory and update as required
• receive orders from various departments
• initiate and keep track of orders
• receive, inspect and distribute orders
• reconcile or resolve order discrepancies with suppliers
• monitor delivery times to ensure they are on time
• maintain good relationships with suppliers and renegotiate
• prices on regular basis
• co-ordinate bulk orders
• raise COD payment requisitions and terms for specific suppliers
• administer staff expense claims as and when required

 

Budgeting              

• assist in annual budget preparations
• cost saving and budget targeting

 

Minimum Qualifications

• Minimum of Grade 12
• Pass client and Company induction
• SAPS clearance
• Valid driver’s licence (an advantage)

 

Experience

• 1– 2 years’ experience in Buyer role
• Relevant qualification in Procurement practise
• Practical experience in the Oil and Petro-chemical industry an advantage
• Experience in relevant computer suites MS Office (Word, Excel, Outlook etc)

 

Competencies

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills
• Acute attention to detail
• Computer literacy of a high level
• Ability to function effectively and efficiently in a high paced environment.
• Excellent problem-solving abilities

 

Knowledge

• General business knowledge
• In-depth industry, processes, principles, practises and procedures knowledge.
• Visibly demonstrates Safety values
• Able to interact with people at all levels within and external to the company
• Self-motivating, resilient and self- managing