Job Title

Receptionist

South Africa, Kwazulu Natal
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Market Related
Area: South Africa, Kwazulu Natal
Sector: Administration
Posted: 21 May 2024

Job Details

A payment solutions provider is looking for a Receptionist at the Kwa-Zulu-Natal office based at the New Germany Factory. The Receptionist will be the first point of contact for the Company and will coordinate front-desk activities, directing phone calls, and offering administrative support across the office  

DUTIES & RESPONSIBILITIES, NOT LIMITED TO: 

  • When answering calls always ensure you have a clear voice tone and are eloquent in English 
  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately 
  • Answering, screening, and forwarding incoming phone calls 
  • Direct visitors to the appropriate person and office 
  • Ensure reception area is neat, tidy, and presentable at all times 
  • Provide basic and accurate information in-person and via phone/email 
  • Receive, sort, and distribute daily mail/deliveries 
  • Maintain office security by following safety procedures and controlling access via the reception desk 
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and sourcing quotes, etc 
  • General administration and ad-hoc tasks 
  • Perform basic bookkeeping and data entry tasks 
  • Schedule meetings and book conference rooms 
  • Order lunch and serve refreshments where required 
  • Complete credit applications that are required by the buyers 
  • Order and manage all office supplies 
  • Assist with planning events and functions 
  • Supervising the facilities staff (Cleaners) 

REQUIREMENTS  

  • Matric (Grade 12) 
  • Relevant Reception / Office Administration qualification (advantageous) 
  • 2 or more years’ reception and general admin experience 
  • Proficient in Microsoft Office Suite (Basic MS Word, MS Excel and MS Outlook,) 
  • Own vehicle (advantageous) 

Skills & Competencies: 

  • Warm and bubbly personality  
  • Excellent written and verbal communication skills 
  • Customer service orientated 
  • Ability to multitask and prioritize 
  • Ability to plan and organize 
  • Administration skills