Bookkeeping & Financial Administration Officer

Location: Hoedspruit, Limpopo Province, South Africa

Employment Type: Full-time (Live-in position – accommodation provided)

Our client is a unique wildlife-focused community nestled in the heart of the Greater Kruger conservation area. They manage a blend of residential and operational functions for their members and strive to maintain a seamless, nature-aligned experience for all stakeholders.

Role Overview

They are seeking a detail-oriented and reliable Bookkeeping & Financial Administration Officer to oversee the day-to-day financial and administrative functions of the reserve. This role supports the General Manager/Warden and Financial Director, ensuring accurate bookkeeping, timely reporting, efficient shop inventory control, and professional member services.

Key Responsibilities

Financial & Accounting Administration

• Maintain accurate daily bookkeeping and cashbook updates
• Prepare and input payroll data for salary processing and statutory submissions (VAT, IRP5, UIF, etc.)
• Reconcile creditor accounts, monitor income vs. budget, and control petty cash
• Perform monthly reconciliations and assist with management accounts preparation
• Monitor member levy invoicing, payments, and collections
• Assist in budget preparation from a zero base annually

Inventory & Shop Management

• Administer shop sales and maintain accurate inventory records
• Conduct monthly stock counts and ensure controls are in place

 Member & Office Support

• Respond professionally to member queries (calls and emails)
• Update member files and manage share sales documentation
• Assist in tracking electricity consumption for cost centres and invoicing accordingly
• Ensure insurance records are maintained and accurately split for invoicing

Reporting & Compliance

• Prepare audit source documentation and support year-end processes
• Submit VAT returns and other compliance reports timeously
• Maintain asset register and depreciation schedules

Qualifications & Experience

• Minimum of a Diploma or Degree in Accounting, Bookkeeping, Finance, or a related field
• At least 3–5 years of relevant experience in bookkeeping or financial administration
• Proficiency with accounting software, particularly Xero, or a willingness to upskill quickly
• Understanding of VAT, PAYE, UIF, and South African payroll regulations (advantageous)
• Strong computer literacy, including Excel, Word, and Outlook
• Experience with inventory and stock control processes (advantageous)
• Previous experience in a remote, hospitality, or conservation environment is a bonus
• Valid South African driver’s licence is an advantage

Personal Attributes

• Solution-oriented and dependable
• Excellent communication and interpersonal skills
• Strong attention to detail and organizational skills
• Team player with leadership capability
• High integrity and discretion with sensitive financial data
• Customer-service focused and comfortable working with a wide range of people

Benefits

• Live-in accommodation provided within the reserve
• Work in a unique, wildlife-rich environment
• Be part of a dedicated, conservation-minded team