Executive Assistant (Company Secretarial, Property and UK exp)

Executive Assistant (Company Secretarial, Property & UK exp)

Location:Fully remote (South Africa based, working UK hours)

About the Role

Our client, a UK-based property management company, is looking for an experienced Personal/Executive Assistant to support their leadership team remotely. This is a broad, hands-on role combining traditional EA/PA duties with Company Secretarial responsibilities and property management administration.

This role suits a highly organised, self-sufficient professional who thrives working independently, is comfortable managing multiple priorities without close supervision, and has a genuine interest in UK property and corporate governance.

Key Responsibilities

Executive/Personal Assistant Duties
– Diary and inbox management for senior executives
– Coordinating meetings, calls, and travel arrangements across UK time zones
– Preparing correspondence, reports, presentations, and board packs
– Managing ad hoc personal and business administrative tasks
– Acting as a gatekeeper and first point of contact where required
– Liaising confidently and professionally with UK-based stakeholders, clients, and suppliers

Company Secretarial Duties
– Maintaining statutory registers and company records
– Preparing and filing documents with Companies House (or supporting UK-based colleagues in doing so)
– Organising board and shareholder meetings, including agendas and minutes
– Ensuring compliance with UK company law and governance requirements
– Managing company filings, deadlines, and statutory obligations

Property Administration
– Supporting the day-to-day administration of managed properties
– Liaising with tenants, landlords, contractors, and agents as needed
– Assisting with lease documentation, renewals, and compliance paperwork
– Coordinating maintenance requests and supplier communications
– Maintaining accurate property records and files

Requirements

– Proven experience as a PA/EA, ideally with exposure to Company Secretarial functions
– Experience working in or with the property sector (property management, lettings, real estate, or similar) is essential
– Prior experience working for a UK-based company — either based in the UK or remotely for a UK employer
– Working knowledge of UK company secretarial requirements and Companies House processes
– Excellent written and verbal English communication skills
– Highly self-motivated, able to work independently with minimal supervision
– Strong organisational skills and meticulous attention to detail
– Comfortable managing confidential and sensitive information
– Proficient in Microsoft Office / Google Workspace and standard remote collaboration tools

Essential Setup Requirements

– Own reliable laptop/PC suitable for remote professional work
– Stable, high-speed internet connection with backup/failover in place
– Quiet, dedicated home office space suitable for calls and video meetings
– Reliable power backup solution (inverter/UPS or generator) given local load-shedding conditions
– Willingness and ability to work UK hours consistently

What’s on Offer

– Fully remote position
– Exposure to UK corporate governance and property management practices
– A varied, autonomous role for someone who enjoys ownership over their work