HR Generalist

HUMAN RESOURCE GENERALIST

 SKILLS DEVELOPMENT AND TRAINING ENVIRONMENT

 

1. Employees

Recruitment & Selection:

• Tracks vacancies
• Drafting job adverts
• Screening and shortlisting
• Interview coordination
• Sends out regret letters
• Reference and qualification checks
• Recruitment administration and reporting

Manages and coordinates the end-to-end recruitment process with final selection and appointment decisions remaining with Management

 

Day-to-Day Onboarding:

• Onboarding plan and checklists
• Induction coordination
• Completion of statutory onboarding documents (UIF, Tax, Banking confirmation)
• Policy acknowledgements (e.g. POPIA etc)
• HR File creation: Hard Copy and digital
• Track probation periods
• Must have working knowledge and experience in ZOHO

Undertaken in conjunction with internal Team

 

HR Contracts:

• Drafting and issuing employment contracts
• Contract amendments – renewals
• Termination letters (IR assistance)
• Contract pack administration

 

Performance Appraisal:

• Implement performance monitoring / appraisal process
• Compile performance review schedules
• Document all performance discussions
• Supports management with performance improvement plans
• Tracks outcomes of performance processes

ZOHO Platform to be utilised

 

 

Grievance Management:

• First line grievance handling
• Preparation of documents

Escalation to IR where appropriate

 

HR Support to IR Specialist:

• Preparation of disciplinary and hearing packs
• Drafting notices to attend hearings
• Drafting charge sheets
• Compiling evidence bundles if and when applicable
• Drafting outcome letters
• Liaise with External IR Consultant

Chairing and judgements remain internal / IR specialist domain

 

2. Learners

 

Learner Onboarding and Induction:

• Learner induction sessions
• Code of conduct briefings
• Attendance rules and stipend conditions
• Disciplinary framework for learners
• Learner agreement administration

 

Learner HR Administration:

• Learner HR files
• Attendance tracking
• Leave / absence administration and tracking
• Stipend tracking
• Exit administration – termination – dropout

 

Learner Grievances and Discipline:

• Logging of learner grievances
• Drafting notices, warnings and hearing packs
• Issuing Warnings
• Participation in hearings
• Documenting and accurate reporting in respect of learner attendance, learner warninngs and general discipline record keeping, as well as learner dropout record maintenance

 

 

 

3. Interns:

Intern Onboarding and Induction:

• Coordinate and conduct intern onboarding
• Conduct ongoing bi-monthly intern check-ins
  • Brief Interns on workplace Code of Conduct, Company Policy, Performance Expectations
• Create and Maintain Intern HR Files

 

Intern Administration:

• Monitor attendance and reporting
• Leave, absenteeism and late-coming tracking

 

Performance Monitoring:

• Coordinate and participate in Intern Performance Check-ins along with appointed Mentors
• Document performance discussions and development feedback
• Support corrective processes where performance or conduct concerns arise

 

Intern Discipline and Grievances:

• First-line handling of all Intern conduct issues
• Draft warnings, notices and documentation where required
• Participate / conduct informal and formal discisplinary proceses

 

 General HR reporting – Employees, Learners, Interns

• Weekly Dashboard Reports:
  • This includes, though is not limited to monitoring attendance trends across employees, learners, interns; tracking warnings and disciplinary matters
  • Flagging high-risk patterns (in respect of attendance and late-coming)
• Monthly Management Meeting Reports:
  • Maintain accurate reports covering employees, learners and interns
  • Maintain up-to-date Organogram
• And ad-hoc reports as and when required including though not limited to reporting support for audits and site visits
• Ad-hoc processes may include, but is not limited to maintaining and updating HR policies and procedures, ensuring policies are communicated and explained and applied consistently
• Must be knowledgeable in terms of ZOHO and must ensure for accurate up-to-date records